Department of Telecommunications and Post

 

I. General provisions

 

1.1 

The  Department of Telecommunications and Mail (hereinafter – the Department) of the Ministry of Communications and High Technologies (hereinafter -  the Ministry) of the Republic of Azerbaijan is a structural division  of the administrative office of the  Ministry of Communications and High Technologies  of the Republic of Azerbaijan.

 

1.2

Within the framework of the powers granted by these Regulations, the Department ensures control over  organization of  telecommunications, including radio and television broadcasting, organization and improvement of maintenance over satellite and postal service, effective use of frequency resources relating to the activities of structural divisions of the Ministry, bodies  including in its structure  and subordinate bodies (hereinafter – the Bodies) that are not including in its structure, and  defines strategical targets stipulating sustainability of development in this field.

 

1.3

The  activity of the department  is guided by  the Constitution of the Republic of Azerbaijan, the law of the Republic of Azerbaijan “On Civil Service” and other laws, decrees and orders of the  President of the Republic of Azerbaijan, decisions and orders of the Cabinet of Ministers of the Republic of Azerbaijan, regulations on the Ministry of Communications and High Technologies of the Republic of Azerbaijan, other legislative acts, decisions, orders and decrees (hereinafter - organizational-administrative documents)  of the Minister of Communications and High Technologies (hereinafter – the Minister), decisions of the  Board of Ministry, operating instructions and regulations and these Regulations.

 

1.4

When carrying out its duties and rights the Department interacts  with  structural divisions and bodies of the Ministry, central and local executive authorities, local self-government bodies, international  and non-governmental organizations, as well as individuals and legal entities operating in this field.

 

II. Areas of activity of the Department

 

2.1.

The  areas of activity of the Department are as follows:

 

2.1.1. 

To provide control over the development of telecommunications, including broadband internet, radio and television broadcasting, satellite and postal networks, technical operation and efficient use of frequency resources;

 

2.1.2.

Participates in determining priorities on the development of  telecommunications, satellite and postal services areas (hereinafter - the area),  preparation and implementation of international and local projects, state programs and development concepts;

 

2.1.3.

Implements methodical and practical management  for conducting  work on  the development of the industry in organizations;

 

2.1.4.

Participates in the preparation of necessary  measures  on  expanding of  the satellite network and development of space industry and exercises control over  their implementation;

 

2.1.5.

Makes  proposals on the development  of the  field;

 

2.1.6.

Operates in other  areas of activity as defined by law.

 

III. Duties of the Department

 

3.1.

The Department performs following tasks in accordance with the activities defined by these Regulations:

 

3.1.1.

To prepare proposals on determination of priorities on the development of the field, preparation and implementation of state programs and development concepts;

 

3.1.2.

To submit proposals on application of scientific-technical achievements in the development of the industry;

 

3.1.3.

To participate in the preparation of international and local investment projects on the development of the industry,  take measures regarding the implementation and management of those projects within the framework of the functions of the Department;

 

3.1.4.

To participate in  the process of granting special license for goods (work, facilities, results of intellectual activity) liable to  export control in  cases determined by the Cabinet of Ministers of the Republic of Azerbaijan, as well as in the cases determined in the “The List of central municipal authorities giving special license for circulation of items may belong to certain parties of civil circulation which is allowed only on the basis of special permission (with limited civil circulation) approved by  Decree No 292 of the President of the Republic of Azerbaijan dated September 12,2005;

 

3.1.5.

To prepare proposals on regulation and protection of the use of radio frequency resources of the Republic of Azerbaijan and control its implementation;

 

3.1.6.

To participate in taking measures to reveal the services organised without complying with the existing rules and standards on the appropriate field and preventing them and make proposals;

 

3.1.7.

Prepare proposals on usage rules of radio frequencies, radio electronic devices and use of devices of civilian use in this field,  exercise control over  execution of work on monitoring of electromagnetic field of telecommunication facilities;

 

3.1.8.

To make proposals for implementation of customer functions on the development of infrastructure of buildings financed through state funds  in cases provided for in  the Urban Planning and Construction Code of the Republic of Azerbaijan;

 

3.1.9.

To prepare proposals on construction of facilities of state importance regarding development of the field;

 

3.1.10.

To participate in determining classification, organization, quality of universal telecommunication and postal services, rules  and other requirements  of mail delivery and other requirements  and submit proposals regarding organization of services;

 

3.1.11.

To submit proposals regarding coordination of mutual activities of physical entities engaged in entrepreneurial activities and operators, providers and other legal entities operating in the development  of relevant  field;

 

3.1.12.

 To participate in  formation and monitoring of tariffs on telecommunication, postal fields  and use of frequencies , as well as   preparation of recommendations on application of tariffs to operators and providers,  submit proposals on tariffs regulated by the government;

 

3.1.13.

To control the implementation of certification of telecommunication facilities and equipment as it is determined by the Law of the Republic of Azerbaijan “On Telecommunication”;

 

3.1.14.

  To participate in preparation of plans  for rendering postal services,  establishment of inventory reserve in order to ensure sustainable operation of telecommunication networks in emergency cases and control measures taken regarding its implementation;

 

3.1.15.

To represent government’s interest in the enterprise operating in the field of telecommunication and post and having state share in the charter capital within the framework of the functions of the department in the cases and rules entrusted to the Ministry;

 

3.1.16.

To prepare proposals on the infrastructure development in order to provide population with quality and sustainable telecommunication and broadband internet, radio and television broadcasting,  as well as postal services in all settlements of the country and  control its implementation;

 

3.1.17.

To participate in the joint organization of broadcasting of radio and TV programs, as well as digital TV broadcasting in the territory of the Republic of Azerbaijan together with the relevant  agencies and control its implementation;

 

3.1.18.

To participate in the joint organization of broadcasting of radio and TV programs, as well as digital TV broadcasting in the territory of the Republic of Azerbaijan together with the relevant  agencies and control its implementation;

 

3.1.19.

To realize  obtaining of new orbital position of the Republic of Azerbaijan and protection of ownership to the existing positions and its usage rights and coordination of orbital positions;

 

3.1.20.

To participate in preparation of proposals regarding launching of various satellites, their management and rendering  services to the satellites, as well as their effective operation and  control their implementation;   

 

3.1.21.

To participate in organization and implementation of necessary measures on expanding of possibility of the transit information corridor of telecommunication network and coordination of local and foreign operators’ activities, attraction of investments, providing international support;

 

3.1.22.

To participate in preparation and implementation of proposals on increasing alternative and sustainable access to the global information and telecommunication network;

 

3.1.23.

To participate in expanding of regional data centres network and organization of information services;

 

3.1.24.

To participate in preparation of proposals on necessary measures for prevention of external intrusion to the air space of the country and  control their  implementation;

 

3.1.25.

To participate in preparation and implementation of proposals on organization of protection of infrastructure facilities and control their implementation;

 

3.1.26.

To participate in preparation of proposals on installation of special-purpose telecommunication networks of public agencies, rendering of technical support to those networks and provision of  their security;

 

3.1.27.

To participate in preparation of proposals on mutual accountings between telecommunication operators and postal operators of foreign countries on international traffic and postal exchange in accordance with  the Regulations of International Telecommunication Union and Acts of Universal Postal Union, and  control their implementation;

 

3.1.28.

To prepare proposals on execution of documents received by the Ministry from CIS countries  and other international member organizations;

 

3.1.29.

To prepare proposals on standards on the field and normative legal acts relating to the  infrastructure development;

 

3.1.30.

  To conduct  clerical work in  accordance with the Decree of the President of the Republic of Azerbaijan on approval of the  “Instructions on conducting clerical work in  government agencies, legal entities, budget organizations whose control envelope  of  shares (stocks) belongs to the state”;

 

3.1.31.

To provide preparation and updating of  instructions, normative documents, rules on exploitation of communication facilities  and equipment and provision of postal services in the field of infrastructure development and  control their implementation;

 

3.1.32.

To control the implementation of existing standards, technical conditions, rules and instructions, as well as appropriate instructions of organizational-administrative documents   in the technical and operational activities of certain communication agencies;

 

3.1.33.

To organize the activity of permanent committee on emission of postal payment signs set up by the order of  the Ministry and control its work;   

 

3.1.34.

To prepare proposals regarding activities of enterprises providing postal services in the field of fight against legalization of cash or other property obtained through crime and financing of terrorism and  control their implementation;

 

3.1.35.

  To prepare proposals to provide the execution of procedure determined to develop and dispatch international postal items;

 

3.1.36.

To participate in congresses,  conferences, sessions and other important events of the International Telecommunication Union and the Universal Postal Union and other international organizations and  work out proposals on the issues discussed;

 

3.1.37.

To prepare proposals on the development of postal services and post-financing services and  participate in its implementation;

 

3.1.38.

To participate in submission of proposals on joining of the Republic of Azerbaijan to the international conventions and contracts regarding the relevant field and implementation of measures to meet commitments on international conventions and contracts, to which the Republic of Azerbaijan has joined;

 

3.1.39.

To control the execution of items relating to the function of the department in the cooperation contracts signed with  other countries;

 

3.1.40.

To participate in working out proposals on organization of e-services and e-trade services;

 

3.1.41.

To consider the  appeals from consumers regarding telecommunication and postal services in accordance with the law of the Republic of Azerbaijan “On citizens’ appeals”,  prepare proposals for meeting  consumers’ needs and control their implementation;

 

3.1.42.

To make proposals on working plan of the Ministry’s Board, make speeches  on certain issues and  prepare proposals;

 

3.1.43.

To prepare proposals for discussions in the scientific-technical board  in the Ministry to  study and implement scientific-technical achievements and advanced experience in the relevant field, to that end, to adopt relevant decisions in the telecommunication  and postal sector of the board;

 

3.1.44.

To perform other duties in accordance with the area of activity as stipulated by law.

 

3.1.44.

To give opinion to the reports of authoritative representatives of the Ministry and  control their activities by coordinating them;

 

3.1.45.

To perform other duties in accordance with the directions of activity as stipulated by law.

 

 

IV. Rights of the Department

 

4.1.

The Department  has following rights to fulfill its duties:

 

4.1.1.

To send  relevant requests to state and local self-management agencies, physical and legal persons  for necessary information (documents)  and   prepare proposals to obtain information (documents);

 

4.1.2.

To give opinion on the infrastructure development, prepare analysis, generalization and recommendations, conduct monitoring, make proposals;

 

4.1.3.

To study appropriate experience of foreign countries, participate in the establishment of cooperation with relevant agencies and other bodies of foreign countries, international organizations, foreign legal and physical persons, in  negotiation, as well as  preparation of drafts  of international contracts;

 

4.1.4.

To participate in working out proposals on using of necessary telecommunication networks, devices and facilities, applying of special rules to suspend their use, limit or use  of communication in emergency situations and in cases of emergency;

 

4.1.5.

To make  proposals to form and implement unified state policy on on the infrastructure development;;

 

4.1.6.

To put forward proposals to create necessary conditions to meet the needs of government agencies, legal and physical persons for these services on the basis of wide use of communication services on the infrastructure development;

 

4.1.7.

To submit proposals on personnel training, election and placement of leading and professionals, their appointment and dismissal;

 

4.1.8.

To participate in working out proposals on construction of facilities of national importance;

 

4.1.9.

To work out proposals on issuance of permission for placement of ads in the postal items in  a manner specified;

 

4.1.10.

To represent the Ministry at the events on telecommunication on the instruction of  the management;

 

4.1.11.

To participate in determining the role of the industry in formation of the information society;

 

4.1.12.

To participate in working out certain rules regarding management of communication networks in  emergency cases;

 

4.1.13.

To participate in working out proposals regarding main and local connection networks in the field of telecommunication;

 

4.1.14.

To participate in determination of types of postal services according to the legislation,  prepare proposals on determination of types and peculiarities of postal items;

 

4.1.15.

To make proposals on establishment of developed communications, telecommunications, satellite and postal areas,  implementation of state policy for expanding of services ;

 

4.1.16.

To participate in working out proposals on taking technical measures against crime on virtual networks, as well as cybercrime;

 

4.1.17.

To carry out  other rights in accordance with the areas of activity as provided  by law.

 

 

V. Organization of the activity of the Department

 

5.1.

The  number of units  of the structure and staff  of the department is approved by the Minister.

 

5.2..

No one can interfere with the activity of the department except the person authorized by the Minister.

 

5.3.

The structure of the Department  includes Telecommunication  Sector and Postal  Sector.

 

5.4.

The department is headed by  head of  department which is  appointed and dismissed by the Minister.

 

5.5.

Head of department is personally responsible for organization of work,  carrying out the duties assigned to the department and implementation of rights.

 

5.6.

The heads of sectors  to the Telecommunication  Sector and Postal Sector are appointed and dismissed by the Minister.

 

5.7.

The heads of sectors are personally responsible for the implementation of duties entrusted to them by the head of the Department and  the execution of rights.

 

5.8.

In the absence of the head of department, one of heads of sectors  carries out his duties in the prescribed manner.

 

5.9.

Other employees of the department  are appointed and dismissed by the Minister

 

5.10.

Head of the department:

 

5.10.1.

Organizes the work of  the department, makes distribution of work between sectors, determines the responsibilities of employees of the department on the fields;

 

5.10.2.

Gives instructions on issues arising from the activities of the department to the bodies and requires their execution;

 

5.10.3.

Draws up the working plan of the department and reports on its execution to the management;

 

5.10.4.

  Organizes the preparation of duty instructions of employees of the department, gives instructions to employees according to the duties and functions of the department;

 

5.10.5.

Controls rightly executing the duties by employees of the department, maintaining labour discipline and internal rules, as well as makes proposals to the management on involving them to the disciplinary action or rewarding them;

 

5.10.6.

Gives instructions to the employees of the department on fire safety regulations in the building of the Ministry and compliance with technical safety rules in working places;

 

5.10.7.

Gives suggestions on improvement and encouragement of social and financial condition of employees working in the relevant field, reports to the management with presentation on evaluation and reproach of employees, as well as leading persons working in the relevant  field in accordance with the legislation;

 

5.10.8.

Makes proposals to the management regarding appointment and dismissal of employees  to provide relevant bodies of the Ministry with  high-qualified specialists;

 

5.10.9.

Controls clerical work in the  department, bears responsibility for  provision of  protection measures for state secrets ;

 

5.10.10

  Participates in the meetings of the Ministry’s  Board, relevant meetings and events, submits for discussion the issues arising from technical and operational and development  activities in the relevant field;

 

5.10.11.

Represents the Ministry in the higher authorities, other  ministries, government agencies, international organizations, foreign countries on the instruction of the management and protects its interests;

 

5.10.12.

Heads timely and correctly implementation of  work regarding  the activity of the department considered in this Regulation and bears personally responsibility for it;  

 

5.10.13.

Represents the department.

 

5.11.

Employees of the department  bear the responsibility for violation of these Regulations as envisaged by the legislation of the  Republic of Azerbaijan.

 

5.12.

Each employee of the department bears responsibility for data confidentiality  that is known to him and containing  state or business secret in accordance with their duties and powers.

 

 

VI. Duties of Telecommunication Sector, which is included in the structure of Department

 

6.1.

The duties of Telecommunication Sector are as follows:

 

6.1.1.

To make proposals for the preparation and  implementation preparation of state programs and development concepts  for determination of priorities for the development of the areas of telecommunications, radio and television broadcasting and satellite communication;

 

6.1.2.

To submit proposals on application of scientific-technical achievements in the development of telecommunications, radio and television broadcasting and satellite communications fields.

 

6.1.3.

To participate in the preparation of international and local investment projects on the development of the telecommunications and satellite communications fields,  take measures regarding the implementation and management of those projects within the framework of the functions of the Department;

 

6.1.4.

To work out proposals on regulation and protection of use of radio frequency resources of the Republic of Azerbaijan and control their implementation;

 

6.1.5.

To participate in taking measures to reveal the services organised without complying with the existing rules and standards on the appropriate field and preventing them and make proposals;

 

6.1.6.

To participate in conferences, sessions and other important events of the International Telecommunication Union, as well as  other international organizations  and  prepare proposals on the issues discussed;

 

6.1.7.

To prepare proposals on construction of facilities of state importance regarding development of areas of telecommunications, radio and television broadcasting and satellite communications ;

 

6.1.8.

To submit proposals regarding coordination of mutual activities of physical entities engaged in entrepreneurial activities and operators, providers and other legal entities operating in the development of telecommunications, radio and television broadcasting and satellite communications areas

 

6.1.9.

To participate in  formation and monitoring of tariffs on telecommunication and  use of frequencies , as well as   preparation of recommendations on application of tariffs to operators and providers,  submit proposals on tariffs regulated by the government;

 

6.1.10.

  To control the implementation of certification of telecommunication facilities and equipment as it is determined by the Law of the Republic of Azerbaijan “On Telecommunication”;

 

6.1.11.

To represent government’s interest in the enterprise operating in the field of telecommunication and having state share in the charter capital within the framework of the functions of the department in the cases and rules entrusted to the Ministry;

 

6.1.12.

To prepare proposals on provision of population with quality and sustainable telecommunication and broadband internet services in all settlements of the country and  control their implementation;

 

6.1.13.

To participate in the joint organization of broadcasting of radio and TV programs, as well as digital TV broadcasting in the territory of the Republic of Azerbaijan together with the relevant  agencies and control its implementation;

 

6.1.14.

To work out proposals on implementation of necessary measures regarding expansion of scientific researches on space field, increasing efficiency and applying the results in the appropriate fields;

 

6.1.15.

To implement  obtaining of new orbital position of the Republic of Azerbaijan and protection of ownership to the existing positions and its usage rights and coordination of orbital positions;

 

6.1.16.

To participate in preparation of proposals regarding launching of various satellites, their management and rendering  services to the satellites, as well as their effective operation and  control their implementation;   

 

6.1.17.

To participate in preparation and implementation of necessary measures on expanding of possibility of the transit information corridor of telecommunication network and coordination of local and foreign operators’ activities, attraction of investments, providing international support;

 

6.1.18.

To participate in preparation and implementation of proposals on increasing alternative and sustainable access to the global information and telecommunication network;

 

6.1.19.

To participate in expanding of regional data centres network and organization of information services;

 

6.1.20.

To participate in preparation of proposals on necessary measures for prevention of external intrusion to the air space of the country and  control their  implementation;

 

6.1.21.

To participate in preparation of proposals on organization of protection of telecommunications and satellite facilities and control their implementation;

 

6.1.22.

To participate in preparation of proposals on installation of special-purpose telecommunication networks of public agencies, rendering of technical support to those networks and provision of  their security;

 

6.1.23.

According to the  Regulations of International Telecommunication Union , to participate in preparation of  proposals on mutual accountings between telecommunications operators of foreign countries on international traffic and control their implementation;

 

6.1.24.

To prepare proposals on execution of documents received by the Ministry from the CIS countries and other international  member organizations;

 

6.1.25

To control execution of items in cooperation contracts signed with  other countries related to  the functions of the department;

 

6.1.26.

To prepare proposals on standards on the field and normative legal acts on issues relating to the infrastructure development;

 

6.1.27.

To conduct  clerical work in  accordance with the Decree of the President of the Republic of Azerbaijan on approval of the  “Instructions on conducting clerical work in  government agencies, legal entities, budget organizations whose control envelope  of  shares (stocks) belongs to the state”;

 

6.1.28.

To prepare proposals for discussions in the scientific-technical board  in the Ministry to  study and implement scientific-technical achievements and advanced experience in the relevant field, to that end, to adopt relevant decisions;

 

6.1.29.

To make proposals on working plan of the Ministry’s Board, make speeches  on certain issues and  prepare proposals;

 

6.1.30.

To consider the  appeals from consumers regarding telecommunication services in accordance with the law of the Republic of Azerbaijan “On citizens’ appeals”,  prepare proposals for meeting  consumers’ needs and control their implementation;

 

6.1.31.

To control the observation of existing standards, technical conditions, rules and instructions, as well as  oredrs of the Ministry and appropriate instructions in the technical and operational activities of certain communication agencies;

 

6.1.32.

To make proposals  on  working plan of the department according to the activity areas of the sector, report projects for periods of work done and issues to be discussed in the Board of the Ministry;

 

6.1.33.

To give opinion  to the reports of authoritative representatives of the Ministry and  control their activities by coordinating them;

 

6.1.34.

To perform other duties in accordance with the directions of activity as provided for in the legislation.

 

 

VII. Duties of Postal Sector, which is included in the structure of the Department

 

7.1.

The duties of Postal Sector are as follows:

 

7.1.1.

To work out proposals on the development of postal services and postal financial services,  carry out periodic raids in order  to control their implementation;

 

7.1.2.

To participate in determination of classification, organization, quality of postal  services, mail delivery standards and other requirements,  make  proposals regarding organization of services;

 

7.1.3.

To work out proposals on the infrastructure development to provide population in all settlements of  the country with high-quality and sustainable postal services  and  control their implementation;

 

7.1.4.

To provide working out and renewing  of instructions, normative documents and rules on postal services and   control their execution;

 

7.1.5.

To organize the activity of permanent committee on emission of postal payment signs set up by the order of  the Ministry and  control its work;

 

7.1.6.

To participate in working out proposals on the development  of e-services and e-trade  services;

 

7.1.7.

To consider the applications from consumers regarding postal services,  work out proposals to meet needs of consumers and  control their execution;

 

7.1.8.

To prepare proposals on construction of facilities of state importance in the field of  postal services;

 

7.1.9.

To submit proposals regarding coordination of mutual activities of physical entities engaged in entrepreneurial activities and operators operating in the postal services field;

 

7.1.10.

To participate  in  formation and monitoring of tariffs on postal services, as well as   preparation of recommendations on application of tariffs,  submit proposals on tariffs regulated by the government;

 

7.1.11.

To participate in preparation of working out plans for providing postal  services in  emergency cases and control measures taken  for  their implementation ;

 

7.1.12.

To prepare proposals on execution of documents received by the Ministry from CIS countries  and other international member organizations on the postal services field;

 

7.1.13.

To control the execution of items relating to the function of the department in the cooperation contracts  of the Ministry signed  with  other countries;

 

7.1.14.

To prepare proposals on standards on the field and normative legal acts on issues relating to the postal services field;

 

7.1.15.

To control the observation of existing standards, rules and instructions, as well as  orders and appropriate instructions of the Ministry in the technical and operational activities of enterprises  operating in the field of  postal services;

 

7.1.16.

To prepare proposals to provide the execution of procedure determined to develop and dispatch international postal items

 

7.1.17.

To participate in submission of proposals on joining of the Republic of Azerbaijan to the international conventions and contracts relating to postal services field and implementation of measures to meet commitments on international conventions and contracts, to which the Republic of Azerbaijan has joined;

 

7.1.18..

To prepare proposals regarding activities of enterprises providing postal services in the field of fight against legalization of cash or other property obtained through crime and financing of terrorism and  control their implementation;

 

7.1.19.

To work out proposals on mutual accountings between postal operators of foreign countries on international traffic and postal exchange in accordance with  the Acts of Universal Postal Union and  control their implementation;

 

7.1.20.

To participate in conferences, sessions and other important events of the Universal Postal Union as well as other international organizations, study best international practices in the postal field and  work out proposals on the issues discussed;

 

7.1.21..

To participate in  preparation and approval  process of projects for the improvement of  the quality of postal services  within UPU  and  control  the implementation of the project;

 

7.1.22..

To prepare proposals for discussions in the scientific-technical council  in the Ministry to  study and implement scientific-technical achievements and advanced experience in the relevant field, to that end, to adopt relevant decisions;

 

7.1.23..

To make proposals  on  working plan of the department according to the activity areas of the sector, report projects for periods of work done and issues to be discussed in the Board of the Ministry;

 

7.1.24.

To give opinion to the reports of authoritative representatives of the Ministry and  control their activities by coordinating them;

 

7.1.25..

To  perform other duties in accordance with the directions of activity as provided for in the legislation.